We often get asked by our clients what they should include in minutes of board meetings. I’ve come across the attached free guidance by ICSA – The Governance Institute that addresses a range of questions that directors and company secretaries should find useful.
The guidance deals with issues such as:
- The responsibility for the production of minutes
- The level of detail to include
- The style of writing
- Editing of minutes (when you can and can’t edit minutes)
- Access to minutes (if shareholders or other parties have a right to see the minutes)
- Retention of the notes of the meeting.
You can access the guide by clicking here.
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This minute taking guidance was developed through a series of discussions with experienced minute takers from both corporate and not-for-profit sectors. It provides up to date expert advice about all aspects of the process from preparing the agenda to the storage of the finished documents, and has a wealth of handy tips about how to avoid some of the pitfalls that can face those taking minutes of meetings.